LETTER OF ENQUIRY (FORMAT)
[Your Address with House No, Place and City]
[Date in specific format: 28 July 2025]
[Recipient's Address with Place and City]
Subject: Enquiry Regarding _______________________
[Product/Service]
Sir/Madam,
I am writing to inquire about [Product/Service] offered by
your company. [Briefly introduce yourself and your reason for writing].
I would like to request the following information: [List
specific questions or information needed]
Thank you for your time and consideration. I look forward to
hearing from you soon.
Thanking you
Yours sincerely
[Your Signature]
[Your Typed Name]
Sample:
You are
Mrs. / Mr. Gupta. Your son is a student of Class XII and wants to pursue a
course in Mass Communication. Write a letter in 120-150 words to the Dean,
Institute of Mass Communication, St. Xavier’s College, Kolkata, seeking
information about the course admission procedure, eligibility criteria, fee
structure, hostel facilities, placement opportunities, etc.
Answer:
15,
College Street
Kolkata –
700073
28 July
2025
The Dean
Institute
of Mass Communication
St.
Xavier’s College
Kolkata –
700016
Subject:
Enquiry regarding Mass Communication Course
Sir/Madam,
I am Mr.
Gupta, parent of a Class XII student who is keen to pursue a course in Mass
Communication from your esteemed institution. We are highly impressed by the
academic excellence and industry exposure that St. Xavier’s College is known
for.
In this
regard, I would be grateful if you could kindly provide the following details
to help us proceed with the application process:
• Admission procedure and important
dates
• Eligibility criteria for undergraduate
admission
• Fee structure for the complete
duration of the course
• Availability and conditions of hostel
facilities
• Documents required at the time of
application
Additionally,
we would like to know about the placement opportunities or internship support
offered during or after the course. A timely response will enable us to plan
and guide our child accordingly.
Thanking you
Yours
sincerely
Mr. Gupta
Practice Questions:
1. You
are Mohon, the Cultural Secretary of Modern Vidya Academy (MVA), Burhanpur.
Your school is planning to organise an educational tour to the Andaman and
Nicobar Islands for a group of students and teachers. Write a letter to the
Manager of Ocean Wings Travel Agency, Port Blair, enquiring about all the
necessary details related to the tour. Ask about tour packages, travel and
accommodation arrangements, meal facilities, sightseeing itinerary, safety
measures, cost per person, availability of a tour guide, group discounts, and
cancellation policies.
2. Read
the following situation carefully and answer the questions that follow.
You are
Rohan Sharma, a student of Class X. You are confused about selecting a stream
for your Higher Secondary studies — Science or Commerce. You are good at
Mathematics, but you also have an interest in business and economics. You want
to choose the stream that best suits your skills and career goals.
Write an
enquiry letter to the Career Counselor, Bright Future Career Guidance Centre,
12 Park Lane, New Delhi – 110001, seeking advice about which stream to choose.
In your
letter, you may include:
your
academic interests and strengths
your
confusion between the two streams
your
future goals or preferences
specific
questions for guidance
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