Notice Writing

 

What is Notice Writing?

A notice is a short, formal written announcement meant to inform a specific group of people about an event, activity, meeting, competition, lost and found item, or any important information. It is generally displayed on a notice board or shared through official channels.

 

Purpose of Notice Writing

·        To provide important information.

·        To announce events or competitions.

·        To invite people to participate.

·        To inform about meetings or changes.

·        To report lost and found items.

·        To make official announcements.

 

Rules of Notice Writing

1.      Mention the name of the issuing organization/school.

2.      Write the word NOTICE in capital letters.

3.      Write the date on which the notice is issued.

4.      Give a clear and suitable heading.

5.      Keep the notice brief.

6.      Use simple and formal language.

7.      Give the following details as far as possible.

a.      What?

b.      When?

c.       Where?

d.      Who?

e.      Why?

f.        How?

8.      Write in third person as far as possible.

9.      Do not use unnecessary details.

10. End with:

a.      Signature

b.      Name

c.       Designation

BODY TEMPLATE (IF REQUIRED)

Students are hereby informed that ____________________________. The event/item will take place/be available on __________ at __________ in __________. It is being organized to ____________________________. Interested students/concerned persons should ____________________________ by ____________________________. For further details, contact the undersigned.

EXAMPLES

Question 1:

You are Aman Gupta, the Head Boy of Sunrise Senior Secondary School. A blue stainless steel water bottle has been found near the school library on 22 July 2026. Write a notice asking the owner to collect it from the school office after providing proper identification. Draft a notice.

 Answer:

SUNRISE SENIOR SECONDARY SCHOOL

NOTICE

23 July 2026

Lost Water Bottle

Students are hereby informed that a blue stainless steel water bottle was found near the school library on 22 July 2026. The rightful owner is requested to collect it from the school office during school hours after providing proper identification or describing its distinguishing features. If the bottle is not claimed within seven days, it will be handed over to the school's Lost and Found Department for further action.

 

Aman Gupta

Head Boy

Question 2:

You are Riya Sharma, the Cultural Secretary of Green Valley Public School. Your school is organizing an Inter-House Debate Competition for the students of Classes IX and X. The competition will be held on 5 August 2026 at 10:00 a.m. in the School Auditorium. Interested students must register with their English teachers by 30 July 2026. Draft a notice informing the students about the competition.

 Answer:

GREEN VALLEY PUBLIC SCHOOL

NOTICE

23 July 2026

Inter-House Debate Competition

Students of Classes IX and X are hereby informed that the school is organizing an Inter-House Debate Competition on 5 August 2026 (Wednesday) at 10:00 a.m. in the School Auditorium. The competition aims to develop students' public speaking, critical thinking, confidence, and communication skills. Each house may nominate interested participants. Students wishing to participate should register their names with their English teachers on or before 30 July 2026. All participants are expected to prepare well and report to the auditorium 30 minutes before the event begins.

 

Riya Sharma

Cultural Secretary

 

PRACTICE QUESTIONS

1.      You are the Cultural Secretary of your school. Your school is organizing an Inter-School Singing Competition for students of Classes IX to XII. The competition aims to encourage young singers to showcase their musical talent and confidence. Interested students are required to register their names with the Music Department before the last date of registration.

2.      You are the Head Boy/Head Girl of your school. Your school is organizing a Tree Plantation Drive to promote environmental awareness and encourage students to contribute towards a greener campus. Students are invited to participate by bringing a sapling and joining the plantation activity on the scheduled date.

3.      You are the Head Boy/Head Girl of your school. While walking through the school playground, you found a wallet containing some cash and an identity card. You wish to return it to its rightful owner.

4.      You are the Sports Captain of your school. Your school is going to organize its Annual Sports Meet next month. Students are invited to participate in various athletic and indoor events. Interested students should register their names with the Physical Education Department before the last date of registration.

5.      You are the Secretary of the Science Club of your school. Your school is organizing a Science Exhibition to encourage scientific thinking, innovation, and creativity among students. Students interested in displaying working models or innovative projects are requested to submit the titles of their projects to the Science Department before the given deadline.

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